MEETING MINUTES

SOUTH ROUTT ECONOMIC DEVELOPMENT COUNCIL MINUTES - April 26th, 2010

South Routt EDC Meeting
April 26th, 2010
Oak Creek Town Hall 7:00 PM

Attendance: Sign In Sheet Passed round

Presidents Report: Mission Statement read for the mayor of Oak Creek

Web Site discussion, TOSR, development of business directions, etc.

Scholarship: School Councilor has been contacted and she will be gathering information to get to Ken for the review of the applications for the seniors. Scholarship will be awarded at the Awards Ceremony for SOROCO

Treasurer’s Report: Denise DeYoung
$7,837.18 balance as of today. $5,000.00 CD $25.05 in interest has accrued.

$755.00 is in the Business Bucks account. Membership is coming in still and a sheet was passed out for our review.
 
A check was sent for the Post Office Box. A $10.00 fee was required for the Sec. of State to e-file and Denise paid this and has issued a check in payment back to herself as re-payment. Business Bucks should be advertised better and signage should be posted in each business. We will revive this activity asap.

Secretary Report: Karen Tussey
Computer web page info update. We should incorporate the State Parks & Stagecoach sites as well as using bulletin boards in our area for more and better local advertising. Could local businesses be able to advertise at the park location? The sign/wooden at the entrance to the lake was set-up by the Highway Dept. Business directories could be used at the parks until there gone for better tourist knowledge of our area and services.
 
The World Labyrinth Walk was presented and fliers were passed out.

TOSR: Julie Hoff Reporting
A budget was passed out and discussed. Entertainment is booked and ready to go, dancers are set up, and all is ready with entertainment.
Letters have been sent out to all participating vendors from last year as well as the ones who did not participate last year. A volunteer list was passed out for people to sign up for specific jobs. The large tent will be there this year also. Silent Auction; letters are out and Noreen will be contacting businesses about these items. Polly Anderson will be doing the posters for advertising. Brian Harvey is being contacted about the radio ads this year. We will ask about KBCR doing a live radio show for us as a part of the TOSR day.
Discussion about using the banner for the TOSR will be discussed with the Town of Oak Creek Board in hopes that we can hang this before the event happens for better advertising along Hwy 131.

A Business Cards poster will be utilized this year for $5.00 per business to participate and will display their business cards available for locals to pick up from any our locals may e interested in having.

Beer will be in cans this year and will cost around $.25 per can for us. Recycling will be used as well. Cozies’ cost $0.59 each as a memorable item from the day. Costs were discussed and the board approved the purchase of cozies’ for this years TOSR. Can collection is being handled and will be donated to the Cancer Fund. Barrels will be brought in for this use. We could need a re-cycle attendant for this.
 
Scott is donating his large tent this year and it was discussed using this as a local artist gallery. One attendant could be used to oversee the displays and up to 1/3 of the tent could be used or this. Debbie Johnson will be contacted as a possible sponsor for this event/display. Suzie Patello would be one of the attendants on-site allowing the artists to display works for sale without being present.

Homeowners insurance companies are no longer allowing vendors to use these policies for the day for liability policy. A day rider on home policies will be needed. Proof of insurance will be needed fro each booth/vendor sent tot eh Town of Oak Creek prior to set-up.

Classic Car’s could be shown in the open spaces of the park. A sponsor would be needed as well as insurance issues to be resolved prior to the event. Car clubs are being contacted about this. Julie will be asking Town of Oak Creek about the policy amount requirements needed for each of he participating businesses. A limit of 15 to 20 cars would be the limit due to space in the park. Snap-On Tool will provide the prizes for this event.

Cozies’ were discussed again. Collapsible cozies’ with 250 printed as a first time order. Each year will be a different color. Listing the date and year is important for the future events.

Scott Ford – RCEDC Report – February 1st Scott took on the directorship of the RCEDC. Background, 20 yrs in area, Steamboat Schools, SCORE, CMC, Yampa Valley partners, working in Routt and Moffat Counties with the EDC’s. Scott is a rural economist, which is important to rural areas having someone who understands our issues. We are moving up in retail sales and it will be better with about a 4% increase in spending this year. Construction should become much broader. Broad band for our local area is being investigated which could become available for local businesses in the future. Local businesses would be able to get faster than T1 speeds offered locally, Comcast is faster now. Expansion of Broadband is coming!

Call Scott for info about starting a business any time. Sales Tax focus could be done in Oak Creek and local municipalities in order to expand the markets in South Routt.

We will discuss the possibility of doing an attachment to You Tube for more visibility and fun through our web site. I will discuss this with Chrysti the Web Master for ideas.

Routt County is below in state averages on foreclosures. The trend now is starting to show that people are exhausting their resources.

TOSR Wrap-Up & Quarterly Meeting. Date to be announced as needed and date to be decided by Julie.

Next meeting: May 24th ,2010

Adjourn: 9:08 PM

Respectfully submitted,
Karen Tussey